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BOT Meeting Highlights June 2017

June 26

Superintendent’s Report

Please see the link to the Superintendent’s powerpoint for more details on the items below:

  • 2016-17 Highlights and Accomplishments

  • Summer Teacher Residency Program

  • FY17 Budget Outlook

  • Strategic Plan Progress

  • Goals and Data Workshop for Principals

  • Financial Report

Special Recognition

Chief Operating Officer, Jeff Borowy, recognized CCSD's Security team and the SRO supervisors for receiving the 2017 South Carolina Exemplary School Resource Officers Award. Receiving the honor, was CCSD's Interim Risk and Safety Senior Officer, Michael Reidenbach, and his team members, Tim Huey and Oscar Douglas. Also in attendance was Lt. Kathi Love (NCPD), Lt. Mike Thomas (CPD), Sgt. Lee Hargrove (CPD), Sgt. Brad Wilson (CPD), Sgt. Sheri Brinson (CCSO), and Sgt. Les Mauldin (MPPD).

The Honorable Leon Stavrinakis who represents District 119 in the South Carolina House of Representatives as a member of the Ways and Means Committee, presented a resolution to Jane McGee-Davis, principal of Mt. Pleasant Academy for her 49 years of service in education. Ms. Davis retired at the end of the school year, and is looking forward to her next venture- rest and relaxation. 

Policy FF - Naming of Facilities - St. James-Santee School Name

The board voted 9-0 to approve the recommendation of the Policy and Personnel Committee to rename St. James-Santee Elementary School to St. James-Santee Elementary-Middle School. Middle school grade levels were added to St. James-Santee Elementary School during the 2016-17 year, prompting the formation of a naming committee, who unanimously voted in favor of the name change.

Policy IKA - Grading/Assessment Systems

The board voted 9-0 to approve the revision of Policy IKA per recommendation of the Policy and Personnel Committee. Policy IKA, which details the board’s student assessment system, has been updated to reflect current state regulations. This revision reaffirms the district’s efforts to keep parents involved and updated with their child’s academic performance via a continuous report card system. The revised policy reflects the Statewide requirement that all districts operate under a 10-point grading scale for high school courses and that this scale be used to calculate GPA and class rank for students earning Carnegie units. Further, the district adopted the Statewide uniform 10-point grading scale for all students grades 3-12.

Policy JE - Compulsory Attendance

The Board of Trustees voted 9-0 to approve the first reading of revised Policy JE. The district is addressing a concern when it comes to the numbers of students not attending school and are considered truant.

During this past school year, a truancy project team (comprised of district and school-based staff) met to discuss developing a consistent process for keeping students in school and addressing students and families when absences occur. That team is proposing to make district policy align more closely with State Regulations, and created a comprehensive attendance/truancy manual for all CCSD schools.

The team will:

  • Develop the truancy hearing procedures and gather feedback throughout the 2017-18 school year

  • Develop and launch a district-wide attendance campaign to promote school attendance (targeting the launch at First Day Festival on August 13)

The district is adding a definition of what chronically absent means (missing 10% of the enrollment period for any reason), and a requirement that all schools have a truancy team to implement the district truancy manual. The policy also enables schools to refer students to the Department of Alternative Programs and Services for additional intervention and support. Again, these changes align with state and federal regulation.

Policy JH - Student Absences and Excuses

The Board of Trustees voted 9-0 to approve the first reading of revisions to Policy JH, which addresses students absences and excuses. The truancy project team suggested the following revisions:

  • Clarify the appeal process for school decisions about attendance

  • Explain the requirements for documentation of absences

  • Align the lawful and unlawful absence type to match the State Department of Education (SDE) Student Attendance regulation, 43-274

The Board of Trustees had requested clarification from the SDE about accepting parent excuses by email, text, or other electronic means. The SDE legal office confirmed that a parent/guardian excuse MUST be in writing on paper WITH the parent/guardian signature.

The district is requiring parents/guardians to produce a written excuse within three school days of the absence; the written excuse must include the student’s name, the parent’s/guardian’s full name, dates of absences, and the reason for the absence. Absences in excess of 10 days will not be considered excused, even with a written note from a parent/guardian; a legal notification (i.e. doctor’s note or court documentation) would be required instead. These changes align with state regulation.

District 3 Bus Lot

The board voted 7-2 to approve the creation of a centralized District 3 bus lot at the Gresham Meggett campus (school is no longer in operation). Charleston County School District staff recommended the bus lot be built on a tract of land next to James Island Elementary School. The creation of one bus lot on James Island allows CCSD and Durham to maximize resources and the ability to adjust to schedule changes. The bus lot at Fort Johnson Middle School will not be available due to construction of the new Camp Road Middle School at that site.

The budget for the project is $3.3 million; the plan is for the D3 bus lot to be able to hold 38 buses. Twenty-five buses would be stationed once the lot is opened. Completion of the project could take up to 12 months.  

Policy BID - Board Members Compensation

The Board of Trustees approved the first reading by a 5-2-2 vote to revise Policy BID to allow for county BOT members to receive an annual salary that is 40% of the minimum base salary of a first-year teacher in the 2017-18 school year (~$14,000). The BOT Chair would receive an extra $1,000. The revised policy would also provide Constituent District Board members with a supplemental salary that is 20% of the minimum base salary of a teacher in the 2017-18 school year (~$7,200), with each Constituent District Board chair receiving an additional $500.

There will be no change to the $25 stipend county BOT members receive per meeting, nor the $15 stipend Constituent District Board members receive per meeting.

The revised policy will be brought before the Committee of the Whole Meeting on July 17, 2017, and the second reading (if approved in COW) will be voted on at the Board of Trustees Meeting later that day.



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